Coptic Orphans
  • 14-Dec-2018 to 29-Jan-2019 (EST)
  • EGY
  • Full Time

 

Egypt - Program Specialist 

Purpose of the Job

The Program Specialist position exists to provide technical, logistical and administrative support and coordination to aid the implementation of developmental programs and/or projects of Coptic Orphans.  The incumbent facilitates, coordinates and organizes project activities as necessary, and supports Program/Project Manager and team to enhance the performance of the Community Development Associations (CDA's) or others involved in the implementation of the programs, which in turn enhances the program/project deliverables.  The incumbent must be well versed in monitoring implementation activities to report on assigned programs, with the ability to combine a great level of details and the big picture to connect the program's various parts with the individuals involved therein.

Essential Functions and Responsibilities:

  1. Support program/Project Manager in the implementation of assigned program's tasks; assist in program design and data collection via forms and tools to ensure proper implementation, monitoring, and evaluation.
  2. Compile and record data from forms, report on all activities of assigned programs/projects, maintain and organize program data on the drive, and keep hard copy files as appropriate.
  3. Report and follow up on various program/ project initiatives; prepare monthly, quarterly and ad hock reports as needed, and provide the Program Manager with relevant information.
  4. In communication with Program Management, coordinate program activities with field team, such as new forms, using various project management tools.
  5. Provide Communications Department and Management with information for Annual Reports, news releases, and other information such as stories, challenges, needs, and statistics.
  6. Records the updates of the Program/Project Manuals, such as reference manuals, and similar documentation as necessary, to reflect changes and directions from Program/ Project Management.
  7. Provide administrative and logistical support to the program/project, such as correspondence to external partners, setting meeting agenda and taking minutes, arranging and preparing for training and other events such as new volunteer representatives' orientation, quarterly meetings, etc.
  8. Provide feedback from CDA's to help with training plans and needs.
  9. Assist Program/Project Manager in monitoring and reporting on program budgets and costs.
  10. Support the work of CDA teams through regular field visits and in carrying out program implementation work through effective communications, coaching, discussions, and field visits to follow up and gauge the effectiveness of team performance.
  11. Report issues, concerns, and successes to the respective Program/ Project Manager/Director, top management
  12. As directed; initiate, establish, and maintain strong and courteous relationships with partners and stakeholders such as; field coordinators, government officials, local communities, community development agencies (CDA's), religious leaders, public figures, media personnel, and others who may positively impact program results.
  13. Receive, review, compile and submit technical and financial reports of CDA's or reps as appropriate, and submit them to the finance department at Coptic Orphans.
  14. Perform other relevant tasks and functions as required or necessary.

 Required Education, Knowledge, Skills and Experience:

  • BA in the Human Development or closely related field, and 2 years of relevant experience.
  • Excellent command of English at proficiency level in both, written and spoken.
  • Excellent internet research skills and proficiency in using Microsoft Office (Word, Excel, and PowerPoint).
  • Personal awareness of the intersectionality of the root causes of discrimination against girls and women and willing to work in complex situations.
  • Outstanding communication; strong interpersonal skills, ability to work with all levels of staff and management within the organization as well as external partners or vendors, all within a spirit of service.
  • Excellent organizational skills in thought process and time management as well as the ability to prioritize and be ahead of deadlines to manage expectations in a fast-paced environment with changing demands.
  • Proven high level of accuracy and attention to details and problem-solving skills.
  • Demonstrated ability to work independently with minimal direction, and work well as part of a team.
  • Previous work experience and/or volunteering with community development associations.

Fiscal Responsibilities (budgeting responsibilities, approval privileges on purchase orders and check requests, reporting and auditing functions)

Limited to review and assistance with relevant expense reports as directed.

 

Extent of Public Contact (within and outside the organization)

Regular daily contact with Cairo Office, field staff, and HQ office; frequent contacts with external partners such as CDAs, vendors and other organizations.

 

Physical Demands (walking, lifting, carrying, etc.)

Limited to typical office environment such as walking, sitting, typing, using office equipment, and occasional lifting of boxes or luggage during travel.       

  

 Working Conditions and Environment (i.e., necessary travel, unusual work hours, etc.)

  • Travel throughout Egypt may reach as much as 30% of the times.
  • Some off work and weekend work required when necessary.
Coptic Orphans
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